Privacy Policy

1. Overview & Commitment to Privacy

At The Hiring Nest ("we", "us", "our"), we take the privacy of design professionals and hiring companies seriously. Because our core business involves reviewing sensitive candidate portfolios, resumes, and confidential company hiring plans, we adhere to strict standards of discretion and data protection.

This Privacy Policy explains how we collect, store, evaluate, process, and safeguard your personal data when you visit thehiringnest.com, submit a candidate application or resume, request design portfolio feedback or analysis, or contact us to hire design talent.

2. Information We Collect

Depending on your relationship with The Hiring Nest, we collect and process the following categories of information:

3. How We Use Your Information

We use your collected personal information strictly for legitimate business and recruitment partnership purposes:

• Conducting Human Portfolio Evaluations: Assessing design craft, visual hierarchy, systems thinking, typography, interaction fidelity, and product strategy across our 6-Pillar Evaluation framework.
• Matching Candidates to Vetted Client Roles: Recommending qualified candidates to hiring managers whose company culture, design maturity, and compensation align with the candidate's goals.
• Providing Resume & Portfolio Analysis: Delivering actionable design critiques, rubric scores, and improvement advice when requested by designers or clients.
• Facilitating Client Discovery Calls: Processing hiring mandate requests, scheduling calendar bookings, and preparing customized recruitment timelines.
• Platform Improvement & Analytics: Monitoring website health, optimizing user flows, and ensuring security against fraudulent submissions.

4. Resume & Portfolio Analysis Confidentiality

We recognize that resumes, unreleased Figma files, and design case studies often contain sensitive or preliminary product design work:

• No Public Disclosure: Your submitted resumes, private portfolio links, and design case studies are kept strictly confidential. They are never published openly on the web or made searchable to the general public.
• Controlled Presentation: Candidate dossiers are only presented to specific, pre-qualified hiring clients after an initial alignment check.
• Portfolio Analysis Advisory Scope: Analysis reports or feedback documents generated by our team are provided solely for the recipient's personal and professional evaluation.

5. Third-Party Service Providers

To provide a seamless, secure experience, we partner with reputable third-party infrastructure providers who process data on our behalf under strict confidentiality agreements:

6. Data Retention & Your Right to Deletion

We retain personal data, resumes, and hiring mandate records only as long as necessary to fulfill the recruitment and analysis purposes outlined in this policy, or to comply with statutory legal requirements.

Your Rights (GDPR, CCPA & Global Talent): Regardless of your location, you have the following rights concerning your personal data:

• Right to Access: Request a copy of the personal data and resume details we hold about you.
• Right to Rectification: Request correction or updates to an outdated resume, portfolio URL, or contact info.
• Right to Erasure ("Right to be Forgotten"): Request immediate, complete deletion of your resume, portfolio submissions, and candidate record from our systems.
• Right to Opt-Out: Unsubscribe or revoke consent from any communication or candidate network outreach at any time.

To exercise any of these rights, email hello@thehiringnest.com. We fulfill verified requests within 30 business days without any fee.

7. Cookies & Tracking Technologies

We use minimal cookies and local storage tokens to remember your preferences (such as modal dismissals) and anonymized analytics cookies to measure site interactions. You can configure your browser to reject cookies, and our site will continue to function properly.

8. Security Measures

We implement industry-standard technical, organizational, and physical safeguards to prevent unauthorized access, loss, or alteration of personal data. All data transfers across our site occur over encrypted HTTPS connections.

9. Updates to This Privacy Policy

We may update this policy periodically to reflect operational, legal, or regulatory enhancements. When revisions occur, the updated policy will be published here with a renewed "Last updated" date.